Do you remember when that little “ding” and the automated voice saying, “You’ve got mail!” had you dashing to your computer to see what new messages you had received?
Well, things have changed.
Today, our email inboxes are overloaded with all kinds of messages causing us to work less efficiently, communicate less clearly, and waste valuable time finding and sharing important information. When it comes to producing events, beware of these pitfalls when running your business through your email inbox:
Lack of business continuity
Most event executives would agree – business continuity is incredibly important. Many have experienced the confusion and disorder that can be brought from things like human error, employee turnover, and technology malfunctions. Unfortunately, if you are at the mercy of email inboxes for organizing, employee scheduling, traveling, and managing an event then you do not have in place the appropriate measures to ensure business continuity. So ask yourself, if someone leaves the business suddenly, does all of their work and knowledge go with them? That’s just one reason why managing your event company through email inboxes is risky business.
Endless email threads bury information and don’t show the big picture
Truth be told, email threads are clunky and can be especially inconvenient when you are trying to quickly access important event or crew information. If you have to spend valuable time sifting through emails in order to find that one person’s availability or nugget of time-sensitive information, then that is a significant issue for your business. Not only are endless email threads cumbersome, they also make it practically impossible to quickly and easily understand the master plan including event status, budgets, costs, travel, and much more.
No collaboration or central place for your team to see up-to-date event details
When tasks, conversations, and information are scattered between email inboxes and spreadsheets, different people become the sole owners of their individual part of the big picture. This makes it incredibly challenging for a team to work together on a project. A central place for collaboration keeps everyone on the same page, streamlines processes, and makes accessing up-to-date event details much easier.
No Insight Into the Progress of an Event
Who can stay in sync when you don’t know if you have the latest information, availability, or spreadsheet? When running events through an email inbox, it’s impossible to access the right data – in real-time – to make the right business decisions. It’s also incredibly difficult to be able to see the progress of every event at any point in time.
A Smarter Alternative to Email
If you are relying on email to manage your events, you are only making your life more difficult. So, what’s the right way to organize, manage, and communicate with your crew?
With LASSO, you will gain:
- A centralized location to manage your event and crew calendars
- An automated way of determining availability, crew communication, crew management, scheduling, travel, vendor management, and more, at any time, on any device
- The ability for teams to share information and collaborate on each event as well as to know the progress of every event, always
- A quick and easy way to capture and use crew skill sets, qualifications, and ratings when inviting them to work
- Real-time data & analytics to make smarter crewing and business decisions – all along the way
It’s time for you to gain more confidence in your workflow with LASSO. Check out our customer success stories here and see why event companies have chosen a better way to manage their process. Don’t just take our word for it – be sure to schedule a demo to see for yourself. See you there!