That time of year is fast approaching…payroll filings, W2 issuance, and making sure you have the right payroll software provider in place to best serve you and your employees. Let’s face it, although no one likes processing payroll, it is necessary part of doing business and everyone counts on getting an accurate paycheck.
On the surface, a payroll system can appear to be a fairly straightforward process. People work. People get paid. However, a paycheck isn’t simply a paycheck. It’s a person’s livelihood. It’s food on the table. It’s a child’s education. It’s important. And, so is being able to do accurate job costing, projections, and multi-state filings.
All too often in the event industry, companies choose to do payroll in-house or utilize payroll platforms that are simply not designed for how they uniquely operate when dealing with both a contingent, freelance workforce and more traditional full-time employees. These systems make it a challenge to account for multiple positions, and multiple pay rates – all in the same pay period. In turn, they create a bad experience for both employees and crew.
When it comes to your business, how do you know that you have the right payroll processes and systems in place? Here are 4 signs that it’s time to upgrade your payroll platform:
Not an industry fit
There are hundreds of payroll systems out there. Almost all are built for traditional workforces who report to the same place, doing the same job, for the same pay rate each day. However, as you know, there is nothing traditional about an event workforce who is mobile, works multiple jobs, and even gets paid varying rates for each job.
LASSO’s Payroll solution was built to fit the needs of the event industry and makes it easy for you to account for multiple positions, and multiple pay rates – all in the same pay period. What’s even better? You will have all of the tools that you need to stay compliant in every state that you do business in. And, all state tax filings are included!
Inaccurate or late paychecks
Did you know that 78% of American workers are living paycheck to paycheck? That means, the paychecks that you are issuing to your employees really matter. And, it’s also why that in order to keep your best crew members coming back to work for you, it’s vital that you pay them accurately, and on time. When you are using manual methods like paper timesheets, manually keying data into payroll, using spreadsheets to calculate things like overtime or account for state-specific regulations, you run the risk for errors. And, we all know that errors in payroll can mean headaches, penalties, or potentially even legal fees.
A robust and event-industry specific payroll solution, like LASSO Payroll, will ensure that you can not only consistently support your employees by paying them the right amount, for the right job, but you also alleviate the problem of human error. What’s even better, with LASSO’s payroll solution, you can even pay your crew more often – with no added costs.
High hidden costs
Batch fees, check fees, report fees…these are just a few examples of some hidden fees that payroll providers often charge. In the ever-changing environment that event companies operate in, it’s important to be able to make changes without concern of racking up these extra fees. If you are using an in-house payroll solution, inefficiencies related to manual or outdated processes may be the first and most apparent source of additional or hidden costs. In this case, automation is what can make a huge difference in your workflow. According to the American Payroll Association, payroll automation can help you reduce payroll processes costs by as much as 80%.
LASSO’s Payroll solution automates your processes and allows you to account for all of the complexities found in the event industry. There are no hidden costs or extra fees. What’s even better is that when you combine LASSO payroll with our time system, you will remove the burden of paper time sheets and manually keying in hours worked.
Poor customer service and no HR support
If you’re currently experiencing customer service woes with your payroll service provider, you are not alone. Payroll software is notorious for sub-par customer service and support. Teams often struggle with getting their problems resolved or their questions answered in a timely manner. This, in turn, has a ripple effect on the rest of the business.
With the LASSO Payroll solution, you will receive a dedicated payroll consultant, not a call center. Your consultant will give you step-by-step guidance throughout the implementation process and be your point of contact for all ongoing support. What’s even better? If you have HR questions outside of payroll, you will also have access to a robust online HR support center.
With so much at stake and with just as much to gain, it’s time to take a hard look at your current payroll software. Does it meet your business needs? Does it exceed them?
In any situation, it’s best to evaluate your current payroll provider and/or processes every year and determine the best course of action moving forward. Did you know that changing payroll providers is most ideal at the end of the year or quarter to simplify your filings? Well, now is the time to take a look and ensure that you have the right payroll systems in place.
Schedule a demo to learn how LASSO is doing more to help your business grow and make your life easier.
BTW: If you have a payroll software that you love, that’s great! LASSO’s workforce management platform designed to help you organize, schedule, and manage your crew integrates with hundreds of different payroll companies. Schedule your demo to see how that would work for you.