A well-produced event can transform a simple day into a memorable lifelong experience. However, producing events that amaze is frankly, challenging. From concept design to execution, there are hundreds, if not thousands, of moving parts that must come together perfectly to create a successful (and profitable) event. One of the most important roles in the event production process, is that of an event labor coordinator who is responsible for ensuring the best crew show up on-site ready to perform to their best ability. As event technology has evolved, employee scheduling software, like LASSO, with a robust crew app has been introduced to streamline traditionally manual processes to fill open shifts, eliminate the use of excel spreadsheets for crewing, and provide real-time access to valuable data that these coordinators can utilize to make the most effective decisions – every single time.
How can labor coordinators use employee scheduling software and a crew app to fill open shifts and make better business decisions from the very start? Let’s find out:
- Use the crew app to know when your crew is available, fill your entire event roster, and confirm important event details.
Labor coordinators no longer have to hassle with unanswered phone calls, emails, or text messages when trying to fill a roster. They also don’t need to be glued to their phone at all hours of the day (or night) just to receive confirmations on crew availability and communicate changing event details. An employee scheduling tool like LASSO reduces or even eliminates the manual work it takes to connect with your crew by automating and simplifying these processes through the use of our crew app, which enables you to quickly and easily connect with your crew even when they are constantly on-the-go. This saves your labor coordinators countless headaches and long work hours, while keeping them in complete control and in touch, at all times.
- Access real-time and oh-so-valuable data.
When scheduling is done primarily on excel spreadsheets, whiteboards, gmail or outlook calendars and the like, it’s practically impossible to access real-time data that could directly impact the success of an event. For example, knowing if someone is about to go into overtime, if they are already booked somewhere else, how their travel costs impact budgets, if budgets are about to be exceeded – and so much more. During the scheduling process, it’s even difficult to quickly understand skill sets, performance ratings, and certifications and use that data when inviting them for a job. With employee scheduling software like LASSO, event schedulers gain visibility into data points like these and more that enable them to make more informed, and more strategic scheduling decisions.
- Crew will love their crew app. And then will love you more for it.
An employee scheduling software and crew app like LASSO makes the entire crew experience smoother and less demanding – for everyone involved, ensuring the best crew members accept your jobs first. Your crew will appreciate the flexibility that this provides and will be able to better manage both their personal and professional lives with the help of these tools. When constantly on the road, traveling from gig to gig, your crew will love the ability to easily access new job opportunities, manage their availability, view their schedules, get updated event details and more. Check out this video on the top 5 ways this will keep your crew happy and coming back to work for you.
- Build a deeper bench of quality crew.
We all know how competitive the event industry is. In order to provide clients with the best service, it’s essential to have a deep bench of quality crew that you have full confidence in. Employee scheduling tools like LASSO give labor coordinators the means to attract, recruit, on-board and manage the best people – all though a mobile-friendly experience that can be easily accessed by your crew while on the road or while working on another gig. And, through workflow automation, your labor coordinators gain the confidence to know that they are scheduling the right crew, at the right costs, in the right places, at the right time.
Request a demo to find out how else you can use a crew app and employee scheduling software to fill all of your open shifts faster, more efficiently, and with increased profitability.