Relying on manual processes or using excel spreadsheets for crew scheduling is time-consuming, prone to human error, and downright inefficient. Excel files used as a basis for scheduling decisions have significant drawbacks for your team, and your crew. Here are a few benefits of having a crew scheduling tool for your event business:
More Accuracy and Transparency
Manual processes lack the ability to log all of the complex details required to accurately schedule an event crew. A comprehensive crew scheduling tool will not only make scheduling easier, the right solution will also track hours worked as well as actual labor and travel costs associated with each crew member. You can also be alerted when someone is approaching overtime or full-time status. An automated crew scheduling tool gives your business increased transparency into how these costs will impact your budget before actually incurring any undue costs.
Insight into Crew Information
Another benefit of having an automated crew scheduling tool is in tracking your talent’s qualifications, skill sets, and ratings and easily using this information when inviting crew members for jobs. When you have more information about who is in your database, your business can make better crewing decisions from the very start. You and your clients will be happy knowing that you selected the best team to work their events.
Event companies suffer through having to make countless phone calls and emails just to confirm availability and communicate the ever-changing event details with their crew. According to our 2018 Event Production Predictions survey results, 71% of companies anticipated the number of events they produce to increase. An automated crew scheduling tool is the only solution that will allow your business to keep up with increased demands, while allowing you to effectively communicate with your crew and team.
What would happen if you abruptly lost the one person on your team? With a comprehensive scheduling tool, your company will never have to worry about vital information being lost when your “go-to” scheduler leaves. No more sifting through email inboxes! Your teams will collaborate better and more efficiently because everything is in one central location. This promotes business continuity and consistent organization for your event business.