As an Event Service professional, managing every aspect of your event can be a challenge. From start to finish, you are in charge of a fluid situation that demands attention to detail in order for the event to go off without a hitch. One wrong move could lead to a domino effect that can throw your schedule off or lead to customer or reputational issues.
Simplifying your crew management processes with the help of event workforce management software allows you to retain the upper hand. It is important to ensure that you have the expert crew and the resources needed to effectively manage things no matter what event you’re staging. Here are three ways that you can simplify crew management and put on more successful events.
Automate the Scheduling Process
From finding the right people to complete certain jobs to scheduling them to work your event, you should always look for the best way to improve efficiency. Currently coordinators could be working off of multiple monitors with calendars, handwritten notes, Excel spreadsheets and more open at any given time, just to try to manage communication and scheduling.
Thankfully there is a better way. Automating the scheduling process helps you find the right people near your location in a cost-effective way so that you can focus your attention on creating the best events efficiently.
Enhance Your Mobile Communication Abilities
Once you find the crew you need for an event, how do you keep them updated? Event details change all of the time and, more often than not, at the last minute. When this happens, it is critically important that you are able to communicate the changes to your crew; otherwise, it can lead to a situation where people are doing their jobs based off of conflicting directions.
Rather than having to track down phone numbers or email addresses, and hoping that your crew members respond to your messages, it is infinitely easier to invest in a mobile solution.
In addition to minimizing the amount of calls and emails you need to send when scheduling an event, mobile communication gives you the ability to send real-time event detail notifications to workers. Using mobile scheduling and notification systems also gives you more data and faster data visibility, allowing you to better rate your crew and track performance over time.
Improve Time & Attendance Tracking
Some of the biggest drains on your time and energy when producing live events are tracking hours worked and ensuring your crew gets paid accurately and on time. If you are dependent on manual processes, including paper timesheets and the honor system to track hours, there is a better way.
Improve your time and attendance tracking with the help of event workforce management software so you can speed up the payment process and stop having to track down individual sheets of paper. Doing so allows you to maximize efficiency and profitability by automatically tracking time and attendance, and leveraging mobile technology to keep everyone on the same page.
Learn more about you can simplify crew management for your events by contacting LASSO today.