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Busy Season Is Scary Enough | Scheduling, Time & Payroll in LASSO

Busy Season Is Scary Enough

Your back office shouldn't be.

Staff the show, confirm the hours, apply the rules, and pay the crew. In LASSO, Scheduling, Time, and Payroll run as one system, with no spreadsheets in between.

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Trick:
Three systems that don't talk to each other.
Treat:
One that does.

The Show Isn't the Scary Part

You schedule the crew. They work the show. Somewhere in between, the hours change. Someone stays late, someone forgets to clock in, the union house has its own rules, and the client gets billed at a different rate than the crew gets paid.

Then somebody sits down with a spreadsheet and rebuilds the whole thing by hand to figure out what to pay and what to bill. It takes hours. In busy season, it takes days. And the mistakes show up later as back pay, a grievance, or margin that quietly disappeared.

In LASSO, nobody rebuilds anything.

From Call Time To Paycheck

Four steps, one record. The shift you schedule is the shift crew clocks into, and your payroll and client invoice come from the same hours.


  1. Staff the Show

    Roster from who's available, qualified, and not already booked elsewhere.

    Today: the schedule gets copied into a separate time system.

  2. Confirm the Hours

    Crew clock in against their scheduled shift. You review and approve while the show's still live.

    Today: hours get pieced together from texts a week later.

  3. Apply the Rules

    Your pay rules, union terms, and OT run against the approved hours.

    Today: someone works it out line by line in a spreadsheet.

  4. Pay the Crew

    Run payroll and bill the client from the same verified hours.

    Today: payroll and invoicing get reconciled after the fact.

Calculate Your ROI

Takes about two minutes

See how LASSO pays for itself...guaranteed.

Between staffing an event, tracking the hours, and running payroll, a lot of money moves without anyone deciding it should. Answer a few questions and we'll show you what LASSO puts back in your pocket in a year.

Step 1 of 4 · Staffing the event

The week of work before the event ever starts.

Finding qualified crew, sending the call, chasing confirmations, and backfilling the people who drop.

A year of coordination time

Most schedulers don’t get to spend a lot of their time “scheduling”. Instead, it’s “chasing”. Finding someone qualified, confirming they got the call, then redoing it when somebody drops two days out.

None of it bills to a client, and all of it is somebody's entire day.

AAAngela AleaPresident, LASSO

Step 2 of 4 · Tracking the hours

Hours worked vs. hours paid

After working 10+ hours, the call wraps at 7:10 PM. Do you pay them to 7:10, 7:15, 7:30, or 8? Whatever you round to, it lands on top of a shift that's already in overtime — so those minutes cost time and a half.

Wages back from rounding and overtime

Almost 80% of the industry pays to the minute.

Those rounded minutes are costing you in four places:

  1. Wages for time not worked
  2. Payroll taxes on time not worked
  3. Workers comp coverage on time not worked
  4. Compliance thresholds met sooner than they need to be — full time status, sick leave accrual, and the rest
AAAngela AleaPresident, LASSO

Step 3 of 4 · Making the call

What's it costing you to decide blindly?

On average, companies are staffing positions off one or two pieces of information — the rate, and whether someone's free. LASSO gives you ten for every position.

Every position you fill with better data is money you don't leave on the table.

Better decisions, better margin

I ran seven crew through this on a single event — same role, every one of them booked at $55 an hour. Two were both local, both at $55, and once everything was counted they landed $689 apart.

AAAngela AleaPresident, LASSO

Step 4 of 4 · Running payroll

What payroll costs before anyone gets paid.

Payroll providers typically bill for everyone on your roster, not those who actually worked that month. And then there's the work your team has to do pulling data from one system to another, applying pay rules, and then finalizing payroll.

Fees and payroll admin

Questions to consider

  1. Are you billed for everyone in your database, or just those actively working?
  2. Are state tax filings included, or billed separately?
  3. Are your 1099s and W2s in the same system?
AAAngela AleaPresident, LASSO

One last thing

Where should we send this?

We'll show your number on the next screen and email you a copy so you've got it when you need it.

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What LASSO gives back in a year
$0

Coordination timeFinding, confirming, and backfilling crew
Rounding and overtimeTime nobody worked, plus overtime caught early
Better staffing decisionsTen data points per position instead of two
Payroll fees and adminBilled on crew who didn't work, plus the manual work

Want to pressure-test these numbers?

This is a model built on averages, so treat it as a starting point rather than an answer. Book time with our team and we'll work through your actual numbers — which of these apply to how you operate, which don't, and where the real gaps are.

Book time with our team

One System for the Whole Crew Cycle

Each piece is useful on its own. Together, they take the hand-offs out of your week.

Scheduling

Staff It Right The First Time

See who's available, who's qualified, and who's already committed elsewhere. Build the roster for a multi-show week from data you already have in LASSO instead of a gut read.

Time

Hours You Don't Have To Chase

Crew clock in against the shift you scheduled, right from the LASSO mobile app, or their supervisor records time for them. Your team reviews, corrects, and approves punches while the show's still running, with a full history of every edit.

Payroll

Rules Applied, Crew Paid

Your pay rules, union terms, and OT run against the approved hours. What you owe gets calculated, reconciled, and paid through LASSO, including multi-state payroll, without anyone rebuilding it in a spreadsheet.

Take the Tour

Click through a full crew cycle in LASSO, from building the roster to running payroll.

Want to see it with your own crew and pay rules? Book a demo.

Already Scheduling in LASSO?

You've done the hardest part. Your crew, rosters, and shifts already live here, so adding Time and Payroll connects the steps you're running somewhere else today.

Talk to Our Team

Built for Event Companies by Event Pros

LASSO is where event companies work, from crew calls and gear to payroll and compliance.

500k+

Event professionals on the LASSO platform

95%

Customer satisfaction (CSAT) score

US-Based

Support from a team that knows live events

Fair Questions

We already run payroll somewhere else. Why move it?

Because the hand-off is where things break. When payroll lives in another system, someone exports hours, re-keys them, and checks the math. In LASSO, payroll runs on the same approved hours crew clocked against the shift you scheduled.

Will our crew actually clock in?

If you schedule in LASSO, your crew already uses the LASSO mobile app for their shifts. Clocking in happens in that same app. For crew without phones, supervisors can record time for them.

Our pay rules are complicated. Can LASSO handle them?

Union terms, OT, and different rates by position are exactly what we built this for. Bring your toughest pay scenario to a demo and we'll walk through how it runs in LASSO.

Can we make a change like this during busy season?

We'll plan the rollout around your show calendar, and our US-based support team stays with you through it. Start the conversation now so you're set before your next peak.

Make This the Last Busy Season on Spreadsheets

One system from call time to paycheck.

Book a Demo Calculate ROI